FISCAL GUIDANCE

 

GENERAL FISCAL GUIDANCE

General Fiscal Guidelines apply to all federal grants that DPI administers and as such, all finance officers and program directors should be familiar with them.

 

HANDBOOKS AND OTHER GUIDANCE DOCUMENTS

The following guidance documents assist grantees in administering their grants:

General Fiscal Guidance
(pdf, 323kb)

 

Uniform Guidance: Federal Procurement Requirements

LEA Fiscal Policies and Procedures Template
(pdf, 379kb)

Sample Policy for Procurement with Federal Funds
(pdf, 139kb)

LEA Fiscal Policy and Procedure Checklist
(pdf, 145kb)

UG Procurement Methods Summary
(pdf, 121kb)

Federal Funds Noncompetitive Procurement Request
(pdf, 101kb)

Uniform Guidance Procurement FAQ
(pdf, 248kb)

USDE Uniform Guidance FAQ
(pdf, 880kb)

 

The UNC School of Government (SOG) developed and compiled sample policies, forms, templates and presentations that provide guidance on compliance with the federal Uniform Guidance procurement requirements (2 C.F.R. Part 200, Subpart D) which went into effect on July 1, 2018.

Please see the list below of guidance documents available at the SOG webpage.

  • OMB memorandum M-18-18 increasing UG bid thresholds (effective June 20, 2018)
  • Memo 2018-06 UG Procurement Standards (guidance from the NC Treasurer's Office on federal Uniform Guidance requirements)
  • Federal and State Procurement Comparison Chart (comparison of state and federal procurement requirements)
  • Most Restrictive Rule summary (summary of most restrictive bidding requirements under both UG and state law based on type of contract and cost)

Sample Policies and Forms:

  • Sample UG Procurement Policy
  • Sample UG Conflicts and Gifts Policy
  • Procurement Analysis Example Form
  • Price Analysis Sample Form
  • Price Analysis 2 Sample Form
  • Cost Analysis Template Form
  • Independent Estimate
  • Cost or Price Analysis Form
  • Procurement Procedures with Federal Funds (Onslow County Procurement Policy updated to reflect new UB bid thresholds)

Contract Provisions:

  • Contract Provisions Appendix (full text of required contract provisions under 2 CFR Part 200, Appendix II)
  • Contract provisions short version (sample short form)
  • Vendor Contract Provisions and Certifications

Presentations:

  • UG Procurement Requirements (presentation slides from School of Government webinar conducted April 24, 2018; updated June 24, 2018 to reflect increase in UG bid thresholds)
  • UG webinar Q&A (questions and answers from the School of Government webinar conducted on April 24, 2018)

PROVISIONS AND ASSURANCES

Depending on the federal grant program, various provisions and assurances may apply. Currently, each DPI program office incorporates an assurances document into the grant application.

 

FEDERAL REGULATIONS

The Code of Federal Regulations details how statutory authority is to be interpreted. Title 34 of the Code of Federal Regulations (34 CFR), known as the Education Department General Administrative Regulations (EDGAR), pertains to federal grants administered by DPI. With the incorporation of the new Uniform Grant Guidance into general federal regulation, EDGAR has been updated. The new EDGAR consists of multiple parts and regulations. For a complete description of the federal regulations that apply to federal education grant awards, visit USDE's EDGAR website.

 

GRANTS AWARDED ON AND AFTER DECEMBER 26, 2014

Regulations from the Office of Budget and Management (OMB), codified as Title 2 of the Code of Federal Regulations (2CFR) Part 200, govern all federal grants awarded by the US Department of Education (USDE) to the state or to LEAs and other subrecipients awarded on or after December 26, 2014.

 

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