Schedule of Uniform Education Reporting System (UERS) data transmissions from LEAs, Charter Schools, and the Regional School to DPI.


Datafile Contacts
List of contacts responsible for data transmissions from LEAs, Charter Schools, Lab Schools, and the Regional School to DPI.

  • LEAs
    (pdf, 191kb)  LAST UPDATED: JUNE 28, 2019
  • Charter Schools
    (pdf, 207kb)  LAST UPDATED: JULY 3, 2019
  • Lab Schools and Regional School
    (pdf, 107kb)  LAST UPDATED: JUNE 19, 2019



Details the minimum requirements for account code structure for all local school administrative units. The documents include the Attach A, used by administrative staff in the LEAs for coding personnel in the school systems.
If you have any questions concerning the use of the Uniform Chart of Accounts, please contact the School Financial Reporting Section in the Division of School Business 919.807.3725.



AFR/MFR Standard Journal Entries
These are standard journal entries that must be used when each LEA posts selected types of transactions to their general ledger. This is especially relevant in determining the "Per Pupil" expenditures.
(pdf, 72kb)  POSTED 3/11/11

AFR/MFR Recommendations
Guidelines to ensure that accounting data is reported more consistently to allow for a more accurate reflection of LEA data. This is especially relevant to all parties in determining "Per Pupil" expenditures.
(pdf, 39kb)  UPDATED 11/8/19

MFR Exclude Form
Complete this form if you want DPI to exclude either a Fund or Fund with specific PRCs for per pupil calculations.
(pdf, 19kb)

UERS Payroll and General Expense Edit Legends
These legends give the definitions of the error messages that the LEAs receive when their monthly financial data is edited for compliance with UERS data requirements.
(xlsx, 21kb)  UPDATED 8/23/18



LEA Training Guide (Finance Office Guide)
Geared towards those who work in the finance office as well as some general guidelines and refreshers for finance officers. A guide to help those in the LEAs who are doing the bank reconciliation, the financial report reconciliation, completing the FPD 202 forms, etc...
(pdf, 656kb)   UPDATED 11/5/14

Charter School Finance Guide
This guide contains information designed to familiarize personnel at Charter Schools with the financial services offered by the Division of School Business and the reporting requirements of the Division and related forms.
(pdf, 289kb)  LAST UPDATED: SEPTEMBER 19, 2017

Financial and Internal Controls for Charter Schools
(ppt, 232kb)

How to Subscribe to the Budget and Amendment System (BAAS)
(pdf, 510kb)  LAST UPDATED: OCTOBER 10, 2018



ERaCA - Expenditure Reporting and Cash Application for Education Centers
Application (system) for submitting expenditures and cash requests.



State Compliance Supplements
The State Treasurer's website, details audit requirements for all state and federal programs.


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