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. Public Schools of North Carolina . . State Board of Education . . Department Of Public Instruction .

UERS PAYROLL AND GENERAL EXPENSE
EDIT LEGENDS

PAYROLL EDIT LEGEND

VOUCHER TYPE
VOUCHER NAME
ERROR
DESCRIPTION
ERROR
DESCRIPTION
ERROR
DESCRIPTION
A Refund of Deduction 1 Rec-CD Not = 7 8 Instal-Ind not = 0 15 All 8 ABS-RSNS not = 0
    2 Resp not = 0, 1 or 2 9 Other-Adj not = 0 16 Correct OBJ Code?
    3 Day Emp not = 0 10 Salary-Adj not = 0 17 Pay-Freq not = 0
    4 Pl - Gross not = 0 11 Day-Pd not = 0 18 Tran-CD not Blank
    5 Perc - Emp not 100.00 12 Inst-Pay not Blank 19 Invalid Pay Period
    6 Hrs-Pd not = 0 13 Interim not Blank    
    7 Invalid Pay-Date 14 All 8 ABS-Days not = 0    
 
B Workers Comp Pmt 1 Resp not = 0, 1 or 2 8 Other-Adj not = o 15 Tran-Cd not Blank or V
    2 Day-Emp not = o 9 Salary-Adj not = 0 16 Invalid Pay Perion
    3 Pl-Gross not = 0 10 Currently not used 17 Workers Comp Pmt?
    4 Perc-Emp not 100.00 11 Inst-Pay not Blank 18 Invalid ABS-RSNS
    5 Hrs-Pd not = 0 12 Interim not Blank 19 Correct Obj Code?
    6 Invalid Pay-Date 13 Invalid School 999    
    7 Instal-Ind not = 0 14 Pay-Freq not = 0    
 
C Interim Teacher 1 Resp not = o, 1 or 2 7 Instal-Ind not = 0 14 Invalid ABS-RSNS
    2 Day-Emp not = 1st 2 8 Other-Adj not = 0 15 Correct Obj Code?
      Digits of Day-Pd 9 Salary_Adj not = 0 16 Interim not Blank
    3 Pl-Gross not = 0 10 Day-Pd = 0 17 Pay-Ferq not W,B,S, or M
    4 Invalid Perc-Emp 11 Currently not Used 18 Inst-Pay not Blank
    5 Hrs-Pd not = 0 12 Tran-Cd not Blank, V 19 Invalid Pay Period
    6 Invalid Pay-Date 13 Currently not used    
 
D Hourly Paid Employes 1 Resp not = 0, 1 or 2 7 Other-Adj not - 0 13 Currently not Used
    2 Day-Emp not 0, 24 8 Invalid ABS-RSNS 14 Inst-Pay not Blank
    3 Pl-Gross not = 0 9 Day-Pd not - 0 15 Invalid Pay Period
    4 Perc=Emp not 100.00 10 Pay-Freq not Valid    
    5 Invalid Pay-Date 11 Tran-Cd not Blank or V    
    6 Instal-Ind not 0 12 Correct OBJ Code    
 
E Annual Bonus & Forfeited Payoff 1 Resp not = 0,1 or 2 7 Other -Adj not - 0 13 All 8 ABS-RSNS not 0
    2 Day-Emp not - 0 8 Salary-Adj not - 0 14 Currently not Used
    3 Pl-Gross not = 0 9 Day-Pd - 0 15 Pay-Freq not = 0
    4 Perc Emp not 100.00 10 Currently not Used 16 Tran-Cd not Blank or V
    5 Invalid Pay-Date 11 Inst-Pay not Blank 17 Invalid Pay Period
    6 Instal-Ind not = 0 12 All 8 ABS-Days not 0    
 
F Longevity Payment 1 Resp not = 0,1 0r 2 7 Other-Adj not = 0 13 All 8 ABS-RSNS not = 0-
    2 Day-Emp not = 0 8 Salary-Adj not = 0 14 Currently not Used
    3 Pl-Gross not -= 0 9 Day-Pd not = 0 15 Pay-Freq not = 0
    4 Perc-Emp not 100.00 10 Currently not Used 16 Tran-CD not Blank or V
    5 Invalid Pay-Date 11 Inst-Pay not Blank 17 Invalid Pay Period
    6 Instal-Ind not = 0 12 All 8 ABS-Days not 0    
 
G Daily Paid Employees 1 Resp not = 0,1 or 2 7 Currently not Used 14 Pay-Freq not =0
    2 Day-Emp not = 1st 2 8 Currently not Used 15 Tran-CD not Blank or V
      Digits of Day-Pd 9 Day-Pd Incorrect 16 Pay -Freq not Correct
    3 Pl-Gross not = 0 10 Interim not Blank 17 Invalid Pay Period
    4 Invalid Perc-Emp 11 Instl-Pay not Blank 18 Currently not Used
    5 Invalid Pay-Date 12 Currently not Used    
    6 Instal-Ind not = 0 13 Invalid ABS-RSNS    
 
H Short Term Disability Payment 1 Resp not = 0,1 or 2 7 Other-Adj not = 0 13 All 8 ABS-RSNS not = 0
    2 Day-Emp not = 0 8 Salary-Adj not = 0 14 Currently not Used
    3 Pl-Gross not = 0 9 Day-PD not = 0 15 Pay-Freq not = 0
    4 Perc-Emp not 100.00 10 Currently not Used 16 Tran-CD not Blank or V
    5 Invalid Pay-Date 11 Instl-Pay not Blank 17 Invalid Pay Period
    6 Instal-Ind not = 0 12 All 8 ABS-Days not 0    
 
I Traditional 11th & 12th Installment Payoff 1 Resp not = 0,1 or 2 7 Currently not Used 13 Currently not Used
    2 Day-Emp = 0 8 Salary-Adj not = 0 14 Month not = 07, 08
    3 PL-Gross not = 0 9 Day-PD = 0 15 Pay-Freq not = 0
    4 Invalid Perc-Emp 10 Gross Pay = 0 16 Tran-CD not Blank orV
    5 Invalid Pay-Date 11 VCH-PP not = 12    
    6 Instal-Ind not = 1 12 Invalid ABS-RSNS    
 
J Traditional 11th & 12th Installment Payoff 1 Resp not = 0,1 or 2 7 Currently not Used 13 Currently not Used
    2 Day-Emp = 0 8 Salary-Adj not = 0 14 Currently not Used
    3 PL-Gross not = 0 9 Day-PD = 0 15 Pay-Freq not = 0
    4 Invalid Perc-Emp 10 Gross Pay = 0 16 Tran-CD not Blank or V
    5 Invalid Pay-Date 11 VCH-PP not = 12    
    6 Instal-Pay not = I 12 Invalid ABS-RSNS    
 
K Year-Round Teacher Installment Payoff 1 Resp not = 0, 1 or 2 7 Day-PD = 0 13 Invalid ABS-RSNS
    2 Day-Emp = 0 8 Gross Pay = 0    
    3 PL-Gross = 0 9 VCH-PP not 11 or 12    
    4 Invalid Perc-Emp 10 Month not =05, 06    
    5 Invalid Pay-Date 11 Pay-Freq not = W,B,S,M    
    6 Instal-Ind not 2 12 Tran-CD not Blank or V    
 
L Year Round Teacher Installment Payoff 1 Resp not = 0, 1 or 2 7 Day-PD = 0    
    2 Day-Emp = 0 8 Gross Pay = 0    
    3 PL-Gross = 0 9 VCH-PP not - 11, 12    
    4 Invalid Perc-Emp 10 Invalid ABS-RSNS    
    5 Invalid Pay-Date 11 Pay-Freq not = W,B,S,M    
    6 Instal-Pay not Y 12 Tran-CD not Blank or V    
 
M Salary Adjustment Separate Voucher 1 Resp not = 0, 1 or 2 7 Other-Adj not 0 13 Pay-Freq not = 0
    2 Day-Emp not 0 8 Tran-CD not Blank, V 14 Day-PD not 0
    3 PL-Gross not 0 9 Inst-Pay not Blank 15 Invalid Pay Period
    4 Currently not Used 10 All 8 ABS-Days not 0 16 Currently not Used
    5 Invalid Pay-Date 11 All 8 ABS RSNS not 0    
    6 Instal-Ind not 0 12 Correct OBJ Code?    
 
N Deduction Payback Separate Voucher 1 Resp not = 0, 1 or 2 7 Sal-Adj not 0 13 Invalid Pay Period
    2 Day-Emp not 0 8 Day-PD not 0 14 Currently not Used
    3 PL-Gross not 0 9 Inst-Pay not Blank 15 Correct OBJ Code?
    4 Perc-Emp not 100.00 10 Invalid ABS-RSNS    
    5 Invalid Pay-Date 11 Pay-Freq not - 0    
    6 Instal-Ind not 0 12 Tran-CD not Blank or V    
 
O Escrow Payoff 1 Resp not = 0, 1 or 2 7 Sal-Adj not 0 13 Invalid ABS-RSNS
    2 Day-Emp not 0 8 Day-PD not 0 14 Pay-Freq not = 0
    3 Perc-Emp not 100.00 9 Currently not Used 15 Tran-CD not Blank or V
    4 Invalid Pay-Date 10 Inst-Pay not Blank 16 Invalid Pay Period
    5 Instal-Ind not 0 11 Currently not Used 17 Possible Escrow Payoff
    6 Other-Adj not 0 12 Currentlly not Used    
 
 
Q Salary Payline 1 Resp not = 0, 1 or 2 7 Interim not Blank 13 Record Doesn't Foot
    2 Day-Emp not 0 & 24 8 Inst-Pay not Blank 14 Incorrect Payline Rec
    3 Invalid Perc-Emp 9 Incorrect Days Paid 15 Invalid Pay Period
    4 Invalid Pay-Day 10 Pay-Freq not=W,B,S,M 16 Correct OBJ Code?
    5 Instal-Ind not 0, 1, 2 or 3 11 Tran-CD not Blank or V    
    6 Day-PD not > 0 or > Day-Emp 12 Invalid ABS-RSNS    
 
R Non-Cert Misc Pay 1 Resp not = 0, 1 or 2 7 Sal-ADJ not 0 13 Correct OBJ Code?
    2 Day-Emp not Correct 8 Day-PD not Correct 14 Pay-Freq not = 0
    3 Perc-Emp not 100.00 9 Currently not Used 15 Tran-CD not Blank or V
    4 Invalid Pay-Date 10 Inst-Pay not Blank 16 Invalid Pay Period
    5 Instal-Ind not 0 11 All 8 ABS-Days not 0 17 Currently nor Used
    6 Other-ADJ not 0 12 All 8 ABS-RSNS not 0    
 
S Salary Adjustment With Escrow 1 Resp not = 0, 1 or 2 7 Currently not Used 13 Pay-Freq not = 0
    2 Day-Emp not 0 8 Day-PD not 0 14 Tran-CD not Blank or V
    3 PL-Gross not 0 9 Inst-Pay not Blank 15 Invalid Pay Period
    4 Currently not Used 10 All 8 ABS-Days not 0 16 Currently not Used
    5 Invalid Pay-Date 11 All 8 ABS-RSNS not 0    
    6 Instal-Ind not 0 12 Correct OBJ Code?    
 
T Unedited Record            
 
U Block-Sched Teacher Inst Payoff 1 Resp not = 0, 1 or 2 7 Day-PD = 0 13 Invalid ABS-RSNS
    2 Day-Emp = 0 8 Gross Pay = 0    
    3 PL-Gross = 0 9 VCH-PP not 12 or 1    
    4 Invalid Perc-Emp 10 Month not = 06, 07    
    5 Invalid Pay-Date 11 Pay-Freq not = W,B,S,M    
    6 Instal-Ind not 3 12 Tran-CD not Blank or V    
 
V Voided Vouchers 1 Rec-CD not 1,3 or 7 7 Currently not Used 13 Any 8 ABS-Days > 0
    2 Resp not 0, 1 or 2 8 Instal-Ind not 0, 1, 2 0r 3 14 Interim not Blank or 1
    3 Day-EMP > 0 9 Day-PD > 0 15 Currently not Used
    4 PL=Gross > 0 10 Gross Pay > 0 16 Pay-Freq not = W,B,S M or 0
    5 Invalid Perc-EMP 11 Net-Pay > 0 17 Record Doesn't Foot
    6 Hrs-Paid > 0 12 Inst-Pay not Blank I, Y or B 18 Incorrect Voucher Record
 
W Block-Sched Teacher Inst Payoff 1 Resp not = 0, 1 or 2 7 Day-PD= 0    
    2 Day-EMP = 0 8 Gross Pay = 0    
    3 PL-Gross = 0 9 VCH-PP not - 12, 01    
    4 Invalid Perc-EMP 10 Invalid ABS-RSNS    
    5 Invalid Pay-Date 11 Pay-Freq not = W,B,S,M    
    6 Instal-Pay not B 12 Tran-CD not Blank or V    


GENERAL EXPENSE EDIT LEGEND

VOUCHER TYPE
VOUCHER DESCRIPTION
ERROR
DESCRIPTION
ERROR
DESCRIPTION
A Voided Vouchers 1 Res-CD not = 7 or 4    
    2 Inst-Pay not Blank, I,Y,B    
    3 Invalid Purpose Code    
    4 Invalid Object Code    
 
B Employee Payroll Expenses 1 Invalid Pay-Date 7 Inst-Pay = B but Month not 6 or 7
    2 Invalid Purpose Code 8 Currently not Used
    3 Invalid Object Code 9 Tran-CD not Blank
    4 Inst-Pay not Blank, I,Y,B    
    5 Inst-Pay = I but Month not 7 or 8    
    6 Inst-Pay = Y but Month not 5 or 6    
 
C Employee & General Expenses 1 Rec-CD not = 4 7 Inst-Pay = Y but Month not 5 or 6
    2 Invalid Pay-Date 8 Inst-Pay = B but Month not 6 or 7
    3 Invalid Purpose Code 9 Currently not Used
    4 Invalid Object Code 10 Tran-CD not Blank
    5 Inst-Pay not Blank, I,Y,B    
    6 Inst-Pay = I but Month not 7 or 8    
 
D Unedited Record 1 Unedited Record    


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UERS Compliance Edit Legend
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